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Archive for July 10th, 2009

DorobekInsider: Recovery Board responds to questions — and even posts the statement of work

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The Recovery Accountability and Transparency Board late Friday posted a response to all the questions about its $9.5 million award for the redesign of

The big question:

* Isn’t $9.5 million a lot of money to build a Web site?… The Recovery Board essentially says this isn’t just the creation of the Web site.

The initial outlay, $9,516,324, covers many facets: redesign and construction of a new website; installation of hardware and software infrastructure; hosting and operations for the website; more robust data storage; an enhanced content-management system; and contract labor support and other features. If the Recovery Board exercises options under the contract, the cost could total $17,948,518 over a period ending in January 2014.

The Recovery Board also posted the statement of work that was used to solicit vendors. You can see that here… or find it below… (UPDATE: Giving credit where credit is due — the statement of work was actually posted by Sunlight Labs. The Recovery Board included that link with its press release, which I guess confirms any questions there may have been that it was the actual statement of work. That being said, there are going to continue to be calls for the Recovery Board to post the contract — even in redacted form — for the redesign of the Web site.)

Here is the full statement:

Contract Awarded for Construction of New

Friday, July 10, 2009

WASHINGTON—In a major step toward developing a state-of-the-art website, a contract was awarded this week to Smartronix, Inc., a Maryland information technology firm. The company will build the new website for the Recovery Accountability and Transparency Board, an independent agency that manages and monitors spending under the $787 billion Recovery program.

The initial outlay, $9,516,324, covers many facets: redesign and construction of a new website; installation of hardware and software infrastructure; hosting and operations for the website; more robust data storage; an enhanced content-management system; and contract labor support and other features. If the Recovery Board exercises options under the contract, the cost could total $17,948,518 over a period ending in January 2014.

Smartronix, based in Hollywood, Maryland, describes itself on as “a global professional solutions provider specializing in NetOps, Cyber Security, Enterprise Software Solutions, Defense & Commercial Products, and Health IT.” The company won the contract over two other bidders, according to the General Services Administration, which made the award.

Smartronix is now working with three subcontractors: Synteractive Corporation, Washington, D.C.; TMP Government, based in McLean, Va., and New York-based KPMG.

“With the assistance of GSA,” said Earl E. Devaney, the Recovery Board chairman, “we proceeded in a careful fashion to find the best value for the taxpayers’ dollar.” He went on to say: “In the end, this website, above all else, must be user friendly and provide the public with the necessary information on how its money is being spent.”

Devaney explained that the Recovery Board needed also to move swiftly because recipients of Recovery funds—perhaps 200,000 or more—will begin submitting reports to the Recovery Board in October. That information will be posted almost immediately on, he said.

Devaney and the 12 Inspectors General who comprise the Recovery Board described the contract as firm fixed and competitively bid for operations and maintenance, providing a full solution package to include:

  • Develop the next generation of, which will be visually pleasing, user friendly and highly interactive.
  • A mapping capacity that will allow users to search for spending all the way down to their own neighborhoods.
  • The capacity to store and easily download massive amounts of data.
  • A state-of-the-art security platform that will protect the integrity and availability of the data and a back-up system in the event of a major catastrophe such as 9/11 or a large-scale power outage.
  • Contract support to perform a wide array of hosting, maintenance and operational services.

The pre-solicitation notice was posted on the FedBizOpps Web site on June 11, 2009. You can see that here.

Here is the statement of work that was sent to vendors on GSA’s Alliant contract:

View this document on Scribd

DorobekInsider: Recovery Board – and vendor – get pressure on transparency

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It has been all of about one day since the Recovery Accountability and Transparency Board — yes, the RAT Board — and Smartronix, the company that was just awarded a $9.5 million deal to (re)build are catching a lot of heat… for lack of transparency, of all things.

The Web world has been atwitter with discussion about this — there is even an online petition started by Jim Gilliam, who created,, and

Here is an excerpt of what it says:

Smartronix is getting $9.5 million to redesign in 6 months. That’s $1.6 million a month. The contract could be worth up to $18 million over 5 years… We expect Smartronix to be transparent in how they spend money, and are calling on them to unprotect their twitter updates, and tweet regularly on where the money is going and the progress of the project. is all about transparency in spending the stimulus funds, so it’s only reasonable that the contractor building the site make that process transparent too.

On the face of it, $9.5 million seems like a lot of money to build a Web site. My sense is that this is exceedingly complex — and I keep saying over and over again, the recovery project is extremely unique — in its scope, in its size, in its speed, and in the level of transparency that the Obama administration is trying to bring to the project. Nothing like this has ever been done before — and it all needs to be done yesterday. So there is a lot of pressure coming from multiple saides.

While the Internet seems to be in virtual meltdown over the price tag — the contract could be worth more than $18 million if all of the options are exercised — there is some valuable discussion going on — and there are some steps that the Recovery Board can — and should — take.

First — the Recovery Board needs to talk about the contract, and they need to do that sooner rather then later. Nature doesn’t like a vacuum, and there is an information vacuum right now. They need to fill that void with answers. (Federal News Radio has invited them to talk about the award. I hope they will accept that offer. And, to be honest, we’ll take as much time as necessary because this is such an important issue. If you have questions you think the board should answer, post them here.)

Second — It is the Recovery Board’s job to talk about the contract, not the contractor, Smartronix. To be honest, I haven’t seen the contract nor the request for proposals, but my guess is communicating about it was not included in the specifications. And, frankly, it was the Recovery Board’s decision to use the GSA Alliant contract for this bid and to hire Smartronix. It is their project.

Third — We need to give the Recovery Board and Smarttronix some time to get all their pieces in line. This contract was just awarded. In the end, the two sides need to talk and get a game plan together so they don’t fill the information vacuum with bad information — bad information that, and let’s be honest here, we will only bludgon them with later.

I know it sounds contradictory to tell the Recovery Board to speak, and yet to take their time, but… we all know how important it is to communicate. The Recovery Board has a very difficult task — and it is important that they succeed. As you can tell, there are people who want to help. Tap into them — and the board can do that by just keeping them informed… and asking for help. Target all this energy in a more positive direction.

There are some other reasoned responses out there.

Clay Johnson of Sunlight Labs posted this on the Sunlight Labs blog:

I don’t think [the price tag is] the real problem here. The real problem is transparency. The real problem is that while many are outraged at the cost, you can’t presume that the government isn’t spending its money wisely unless you know both what Government is paying and what they’re paying for. We don’t know what they’re paying for, yet.

And Greg Elin, a open government advocate and the former chief evangelist for Sunlight Foundation, also posted this in the Sunlight Labs e-mail list:

The $9.5M is expensive, not unreasonable.
– It’s expensive to do business with government.
– Doing things on a rush adds a premium.
– People will be working round the clock, so expect overtime.
– Govt + Rush = Quadruple costs.

Other considerations:
– Design, build, test, and a launch a website in less than 3 months (Oct 10 is the key date). And don’t forget running lots of stuff by the lawyers.
– It’s a fixed-price bid so contractor over-estimates.
– Recovery Board looks like it has been following an enterprise-style, waterfall development process (much more costly than agile, iterative)
– Run at least a couple of teams on sub-projects to minimize risk.
– Recovery Board needs to coordinate information flowing in from 26 agencies, 50, states, hundreds of municipalities, and potentially tens of thousands of sub-contractors. Huge coordination overhead costs in this project. is not just a website:
– It is the first web site attached to an appropriations bill.
– It is a front-end glued onto a back-end still-being defined and of a breadth and depth of reporting that rivals the largest of government reporting projects.
– It is a website that must present data that has not yet been created.
– It needs/should be 508 compliant.
– The executive management on the Recovery Board are Inspector Generals (aka, ex-law enforcement and lawyers).

Oh, and just for reference, Twitter raised at least $20M from 2006 – 2008, a shorter period than the $18M being spent for 2009 – 2014 time frame of this project. And, like, how many features does twitter have?

On Federal News Radio 1500 AM’s Daily Debrief with Chris Dorobek and Amy Morris Thursday, we spoke with Federal News Radio’s Jason Miller about the award. And we mentioned that there is a lot of risk here. And, frankly, there is little reward if Smartronix goes above and beyond. In fact, it is a fixed price, so there is no reward.

Along those lines, one other good post from the Sunlight Labs e-mail list from Steven Clift, executive director at

Perhaps they have $2 million for a whiz bang Apps4Recovery contest? ;-)

On that note, I wonder when Federal IT contractors will resource tech community participation? It might give some bids an advantage.

And related, what are the larger Federal IT contracts that have promised open source efficiencies/benefits? For example, if I had been involved in a bid I would have thrown in use of the site or software by states since that appears to be the big hole in tracking the details of stimulus spending.


Meanwhile, it’s important to remember that the goal is stimulus — and to provide transparency and accountability into that stimulus package.

It’s interesting because the Republican National Committee already has an ad out that references the $18 million contract.

As always, I don’t care about the politics of it. The goal is to help the government work better, so… I’ll continue working to get the Recovery Board on the air to answer some of these questions.

Finally, I wonder if this issue might spur greater transparency in the task order process. TechPresident refered to the bidding for the contract a “closed bidding.” That seems unfair. And that seems overly conspiritorial. They used an established process. That being said, that process needs to be changed.

There is all sorts of buisness that goes through multiple award contracts — so called MACs — including this one. These multiple award contracts include everything from the GSA schedule contracts to governmentwide acquisition contracts such as GSA’s Alliant, which the Recovery Board used for this procurement. There are all sorts of reasons one would use those contracts — one is speed. But it wasn’t “closed.” There are 59 companies on Alliant alone.

That being said, there isn’t much transparency in these multiple award contracts. In the end, vendors who win these contracts only “win” a hunting license. They then have to compete for task orders under those contracts — and there is almost no transparency in that process. The task orders are generally not posted publicly. And often, you don’t even hear about the awards. If somebody wanted to be angry about something, that seems like a good place to start.